Remote Learning Tutorial- Just Before Class

On the day of the class, just before the class start time:

  1. The instructor or moderator will go to the classroom and log into the AV system.
  2. Set up the AV system for that day’s class as normal- connect and select any video sources, prepare and turn on wireless microphones, adjust lights, etc.
  3. Touch Remote Learning in the lower right corner of the touch panel.
    Main Page
  4. The touch panel will ask you “Who is remote?” The answer to this question will set the initial preferences for the remote learning event, optimized for the chosen type of event.
    Who is remote

    1. Instructor: Use this when the instructor is not in the room, but the students are. This will send the remote video (the instructor) to the classroom projection screen, send the remote audio (the instructor) to the classroom speakers, and set the remote video to show only the speaker (the instructor).
    2. Students: Use this when the instructor is in the room and students (some or all) are joining remotely.  This will send the locally selected video input (laptop, doc cam, etc) to the projector, mute the remote audio in the classroom, and set the remote video to show a grid of all the remote participants.
    3. These settings can be changed at any time during the class.
  5. The touch panel will then display the basic Remote Learning options. This is what the touch panel will look like when no meetings are scheduled for the rest of the day:
    Not In Meeting

    1. Note that there is nothing in the Meeting Information box.
    2. There is also a button in the upper left corner of this popup page that will be red if no meeting is scheduled.
    3. When no meeting is scheduled, the Join Meeting button will do nothing.
    4. The Remote Learning button in the lower right corner of the main menu will indicate the meeting status. No dot means no meeting is scheduled (as in the screenshot above).
  6. If a meeting is scheduled and is ready to be joined, the touch panel will look like this:
    Ready To Join Meeting

    1. The Meeting Information box will be populated with information about that meeting. This is to verify that you’ll connect to the intended meeting.
    2. The Remote Learning button in the lower right corner of the main menu will indicate the meeting status. There will be a red dot if there is a meeting ready to be joined.
    3. There is also a button in the upper left corner of this popup page that will be green if a meeting is ready to be joined.
    4. The touch panel’s video window will show what is being RECEIVED from the remote learning event. When not in a meeting, it will show information about the next meeting.
    5. If you’re ready to join the meeting listed, touch the Join Meeting button.
      1. The call status will be shown on the button just above the Join Meeting button while the meeting is being joined.
    6. If you’re using Webex, the meeting will be begin (if it’s not already), and the classroom will join the meeting. You can scroll to the bottom of this tutorial and skip all the Zoom information.
    7. If you’re using Zoom, there may be additional steps to start and join the meeting, depending on the Settings you used to schedule the meeting.
      1. If you required a passcode, you will be prompted to type in a passcode.
        1. Touch the Keypad for Zoom button just to the right of the Leave Meeting button. This will pop up a keypad.Keypad for Zoom
        2. Type in the numeric passcode for that zoom meeting. This passcode can be found in the original meeting invite and other meeting details.
        3. Type a “#” to the end of the number sequence, as indicated on the video window.
        4. Touch Done.
        5. Wait a moment as the number is sent to Zoom.
      2. If the meeting has not been started by the moderator, the classroom can log in as a moderator and start the meeting:
        1. Touch the Keypad for Zoom button again to show the keypad popup.
        2. Type in the moderator’s numeric passcode for this meeting.
        3. Add a “#” to the end of the number sequence, as indicated on the video window.
        4. Touch Done
        5.  Wait a moment as the number is sent to Zoom.
        6. The classroom will now be a moderator for the meeting.
      3. If you selected to have a moderator admit participants to the meeting, the classroom will have to wait for the moderator to admit it to the meeting. In this situation, there is no way to admit the classroom to the meeting from the classroom touch panel.
      4. If you selected to mute all participants, the classroom will be muted and none of the Zoom meeting participants will hear any audio from the classroom. The classroom audio can be un-muted using the Keypad, or from a computer logged into the meeting as a moderator.
        1. The classroom can request to have its audio un-muted by touching the Keypad for Zoom button.
        2. Touch the number 1, then Done.
        3. A menu of options will appear on the screen.
        4. On the keypad, touch 2, then Done.
        5. The classroom audio should now be audible to the remote participants.

Click the Next button below to continue the tutorial.